> For the complete documentation index, see [llms.txt](https://eventmate.gitbook.io/eventmate-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eventmate.gitbook.io/eventmate-guide/guest-check-in/using-the-check-in-dashboard.md).

# Using the Check-In Dashboard

The **Check-In Dashboard** is where your team manages guest arrivals during the event. It’s web-based and optimized for **PC, tablets, iPads, and mobile devices**, so your staff don’t need to download or install anything. Simply share the access link, and they can start checking in guests right away.

### 🔗 Enabling the Dashboard Link

<figure><img src="https://2205841946-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FesQNW2LjTHqasTRimhaX%2Fuploads%2FaG2hg7vModTod79sG7PB%2Fcheckin%20access.png?alt=media&amp;token=3dd6527d-fc0c-41df-a8f8-3e9bdcfe4892" alt=""><figcaption></figcaption></figure>

To give your team access:

1. Go to the **Guest List** tab.
2. Click **Check-In Dashboard** on the top right.
3. Enable the link toggle and copy the link provided.
4. Share this link with your check-in staff.

{% hint style="info" %}
**Tip:** Once the event is over, disable the link to prevent any unwanted access to your guest data.
{% endhint %}

### 👥 Check-in Dashboard

<figure><img src="https://2205841946-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FesQNW2LjTHqasTRimhaX%2Fuploads%2Fg3yQ2BqWiOGhOCNl8ayO%2FScreenshot%202025-08-29%20140454.png?alt=media&amp;token=cbea3d90-4fef-4401-aab4-942508ba427c" alt=""><figcaption></figcaption></figure>

#### Viewing and Searching Guests

* The dashboard displays your entire guest list.
* Use the **search bar** to quickly find guests by **name or company**.
* Results update in real-time as you type.

#### Checking in Guests

There are two easy ways to check in a guest:

* **Quick check-in:** Click the **Check-In** button next to the guest’s name.
* **Detailed check-in:** Click the guest’s name to expand their profile, review details, add notes, and then click **Check-In & Save**.

#### Adding Notes

Event staff can add notes for any guest during check-in (e.g., “VIP guest,” “Special seating request,” etc.). Notes can be updated at any time.

#### Adding New Guests On-Site

If unexpected guests arrive, you don’t need to return to the backend. Simply:

1. Click **Add Guest** at the top.
2. Enter the required details (fields depend on what was configured during setup).
3. Save, and the new guest will appear immediately in the list.

### 🔒 Post-Event Reminder

After your event, go back to the backend and **disable the Check-In Dashboard link**. This ensures no one can access the guest list after the event is over.